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1993-08-24
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47KB
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1,246 lines
-----------------------------------------------------------------------------
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| Set Up |
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1.1) Set Up
1.1) Set Up System Requirements
Cash Control will run on an PC, XT or AT system. The system
should have a minimum of 640K of memory. A hard disk is
recommended although not necessary. The program will install
on a floppy disk if the disk has enough storage. A 720k disk
will hold the program and around 1500 checks. The program will
not install on a 360k disk.
The program will run on Monochrome or Color systems. Color systems
may include CGA, EGA, or VGA resolution.
Cash Control reads the current date from your computer. If you
do not have a clock / calendar in your hardware you must set
the date before you start the program. Enter DATE from DOS and
supply the correct date in the format specified.
1.2 Set up the program on your system
Place the master disk in the appropriate drive A or B. Type
SETUP from the DOS prompt to start the Setup program.
Screen One
A Help Sheet is provided by pressing the F1 key at the first
screen in the Setup program. The Help Sheet is only six pages long.
It is a good idea to do the Help Sheet then start the Setup
program again. The second time you run the Setup press F2 to
Install the program using the information on the Help Sheet.
Screen Two
Select the type of checkbook to setup for, Home or Business.
Enter the letter (H)ome) or the letter (B)usiness). Press the
Enter key to complete the selection. This selection will copy
a set of expense files for either home or business.
.pa
Screen Three
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| Setup Program |
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| Source Drive B |
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| Source Directory ------ |
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| Destination Drive C |
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| Destination Directory CASH__ |
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--------------------------------------
The source drive and directory are set by the program. The letter C
is displayed as the usual choice for a hard disk destination. Change
the drive or press Enter to accept the drive choice.
The Destination Directory is set to C:\CASH. Press Enter to
accept or type in a different name for the directory. The Directory
should not be a Subdirectory already in use by another program.
The Setup program will make a new Subdirectory and copy the
files from the master to the new directory.
The Setup program exits to the Destination Drive and Directory.
Type CHECK INSTALL to correct any mistakes made after the Setup
program is complete.
1.3 Space Limitations
Please remember that the installed program could grow larger than
1.2 Meg. if the file CHECK.DAT is larger than the size of your
largest capacity disk, the file will have to backed up on a Tape
Backup System or by the MS Dos Backup program.
Do not try to install the program on a disk smaller than 720k.
.pa
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| Install Program |
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-----------------------------------------------------------------------------
The Setup program installs the program files as each section
is completed. To correct Installation items type CHECK INSTALL
from the DOS prompt. While using the Setup program follow the
instructions for sections 1.4 to 1.11 below.
When installing the program for the first time, the password
is set to ( cash ) in lower case letters.
If the program is reinstalled, a password is required to start
the Install program.
The Setup program has a set of default values for each of the
install sections. By accepting the default values and titles
the program can be quickly installed. Play with the program
using sample data until you are comfortable. Setup the program
again and customize it for your personal data.
1.4 Setting the data file lengths.
Setup Program
=============
In the Setup program either ( C ) for Custom or ( D ) for default
are the choices for setting the file sizes. In most situations
the default will be more than adequate. If you select Custom follow
the instructions below. Default is the recommended choice.
Install Program
===============
Change the data file lengths ( Y/n ) Y = Yes n = No
The first time the program is installed, the maximum lengths
are established for the data files in the checkbook. The sizes
are used to establish reasonable bounds for the data. If the
file is full the program will add more space to the file.
The first length set is the Main checkbook Register. This file
will have a record for every check, deposit, credit, or debit
entered. Make a reasonable estimate of your annual number of
checks. ( 500 or more in most situations. )
.pa
The second length is the Deposit and Budget data. Most people
make just one or two deposits a week. Enter a number like
two hundred ( 200 ) just to insure adequate room for the deposit
data and cash transfers made within the program.
The third length entered is for the accounts payable file.
This file is for the names, and addresses, of all the places
checks are written to in a year. Estimate the number of locations
checks are written to. Make the file at least fifty larger than
your estimate.
An installation for 500 checks, 200 Deposits, and 150 Accounts
Payables will use around 274k of disk space.
Please note that using very large numbers such as 1000 checks
will result in a data file larger than a 360k disk will hold.
Look at the data file sizes after the install to insure that
the CHECKBK.DAT file is not larger than your floppy disks.
Cash Control will not run out of space for check or deposit data.
If the install values are set to low. The program will add space
for 100 checks or deposits if the database is full.
1.5 Initializing files ( Page 1 )
Each data file for the checkbook needs to be initialized or
erased.
Initialize Checkbook data files ( Y/n ) Y = Yes n = No
This process will prepare the data file for your data entry.
This will also destroy an old checkbook data file. This
option is used the first time the program is installed to
set the database size. It is used to erase the checkbook
at the end of a year. See Appendix B for further information
on End of Year processing.
As each data file is processed a counter will count out the
number of records the lengths were set for.
1.6 Entering Startup values and information. ( Page 2 )
The startup values include the dollar amount of the beginning
balance and the beginning check number. Any change to the
beginning balance after the first check is entered will
change the final checkbook balance. Any change of the beginning
check number will not affect checks written after the first
check entry. Check numbers larger than 32767 will create
an error. If you have an old account with numbers that
high, use the last four numbers of the check as the starting
check number. Example ( 32767 as 2767 )
.pa
General information like the bank name and account number
are used to identify the account on the computer and the
printed reports.
Please notice the description at the top for each line
entered. Use the UP arrow key to return to the top of
the page. Press the Enter key to walk through the entry
lines. Use the Left and Right arrow keys to edit the contents
of a line.
1.7 Entering Budget Titles ( Page 3 )
The Budget Titles are used to identify four accounts used to
withhold money from each deposit for later bill payment.
Some examples are...
Business Budget
IRS Personal Estimate of Income Tax.
Business payment to the bank.
Sales Tax collected and due quarterly.
Employee Withholding due quarterly.
Home Budget
The house payment or rent.
The car, camper, or boat payment.
The credit card debt.
A trip in the future.
The four budget titles must be entered in the install program.
They are not changed in the main program.
The budget titles may be changed by reinstalling the program.
Changing a title line will not do anything to transform the data.
The dollar amounts in each account will remain the same if the
name is changed.
It would be wrong to change a title but OK to reword a title
after the checkbook is first installed and data entry has begun.
The program is limited to four Budget Accounts. If more than
four budgets are needed try to consolidate them under a single
heading. In most situations more than four accounts will quickly
exhaust the cash and leave nothing for general check writing.
The general idea of the budget is to set aside for larger and
not so regular expenses.
.pa
As an example divide your quarterly tax estimate by twelve to get
the amount of money per week to withhold. Budget the weekly amount
each week in the deposits made. At the end of the quarter transfer
the money from the Budget Account to the main Account and write the
check to pay the estimate.
1.8 Reinstalling the program
Running the INSTALL program after the checkbook is in use
will enable the user to erase a portion of the program
while not erasing all areas.
Change the data file length if necessary. This process will
destroy the current data files. Do not make file size changes
unless a new checkbook is desired.
Erase the main data file for a new installation or to start a
new year. Always make a backup before erasing files.
Appendix B covers end of year processing.
1.9 Default Account Titles
Three set of Account titles are provided with the program.
Three separate disk files hold the title information. The
file CHECK.EXP has Expense Account titles. The file FLAG.EXP
has a special set of Account Flags. The file DEPOSIT.EXP
contains the name of Accounts used to enter deposit income to
the checkbook.
Pressing F6 where Account numbers are entered in the program will
display a selection box of the Accounts.
Any changes to these files should be made before the checkbook
is used. Please view other portions of the manual for further
explanation of Expense and Flag Accounts.
The Account files may be edited in the Setup program or the
Install program. Changes should be made before data is entered
to the accounts. Changing account names will not change data
already added to the account number.
There is no limit to the number of accounts you may create for
Expense, Flag, or Deposits. Anything over 100 is probably crazy
and impossible to manage.
.pa
1.10 Editing Account Files
--------------------------------------
| --> 1 Rent |
| 2 Inventory Purchase |
| 3 Improvement or Repair |
| 4 Payroll Tax Paid |
| 5 Sales Tax Paid to State |
| 6 Postage & UPS |
| 7 Advertising |
| 8 .... |
| 9 .... |
| 10 .... and so on. |
| |
| |
| |
--------------------------------------
Press the Up & Down Arrow to select.
Press Enter to edit line.
Press the Side Arrows to page.
As each file is edited press the Escape key to advance to the
next file.
Use the Up and Down arrow keys to select a Account Title for
editing.
Press the Enter key to Edit the line. Type a new Account Title
over a title you don't want.
Press the Enter key again when the line edit is complete.
Use PgUp or PgDn or the side arrow keys to page forward or
backward in the Account Titles.
To add additional titles, move the selection arrow past the
last title and press the Enter key to enter a new line.
The Default Account Titles are also edited using an ASCII text
editor. Use the EDITOR in DOS 5.0 by Microsoft. This Editor
will do a nice job.
Wordstar users should select the Non Document File to edit the
files.
.pa
Please note that most major word processing programs have
there own document mode that leaves funny characters in the
file when viewed later in ASCII. Make sure the editor has an
ASCII mode.
( General Information on Editing with a text editor. )
Add or delete lines of the account files until the list
is complete for your needs.
Each line should not be longer than 25 characters or the
tail is cut off when displayed in the program.
There are no spaces between the lines. Each account
is numbered by the line it is on. The item on line one
is account one. And so on...
The Flag accounts are lettered A to Z. Other single number
or symbols may be used to expand the Flag list.
The Deposit and Expense Accounts can have an item added to
the end of the list. A new item should not be entered between
other items as the Accounts would shift down one line and number.
This would create an error in the reporting of account totals.
Make any late additions to the bottom of the list.
1.11 Password information
When the program is installed for the first time the password is
( cash ) in lower case letters.
The password is scrambled with a random number in the file
CHECKSP.DAT.
If you forget your password, copy the file CHECKSP.DAT
from the master disk to the Cash Control directory and open
the program using ( cash ) password. Put the master disk in a
safe place to prevent others from using the data file to gain
entrance.
Please view Section 7.6 for more information on changing the
password.
.pa
The password may also be entered using the command line. This
option is used to start the program without the password entry
screen. The password may be entered by typing it after the word
CHECK to start the program
( Example ) CHECK cash
This will enter the password ( cash ) as the program
loads.
The batch file may be edited to load any password setting. This
method allows the program to load without a password entry by the
user. Edit the file CC.BAT to reflect the password in use for quick
entry.
The default batch file CC.BAT is set to load the program using
( cash ) as the password.
A password is necessary to install or run the program. When
using a batch file to load the password, remember that the
batch file must reflect the current password setting. The
batch file loading method assumes that password security is
not wanted.
1.12
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| Two Printers |
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Cash Control can support two parallel printer ports. The SETUP
program installs both checks and reports on LPT1. This means that
if you have only one printer, both checks and reports will print
on the same printer. If you have two printers, then you must
run CHECK INSTALL and select the option to support two printers.
The reports always go to LPT1 and the checks can go to either
LPT1 or LPT2 depending on your selection.
Be sure the printer with your checks is connected to the
LPT2 parallel port on your computer.
Consult the manual that came with your computer or call your
dealer if you are not sure of your hardware hookup.
.pa
1.13
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| Introduction |
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I thought every checkbook program that could ever be invented
had already been around for years and released five different
versions. The bulletin boards of America are flooded with
check, budget, and accounting software. Why one more?
All of the programs I looked at were just that! Accounting
Software. You have to be an accountant to understand the
reports.
I wanted a program that was easy to enter checks and deposits
and listed the checks and deposits like a hand written checkbook
register.
I needed check printing and split accounts. I wanted enough
reporting information to Satisfy the end of year obligations
( IRS ) and no more. I didn't want to navigate through menus
and sub menus and fifty different reports to find the ones that
really count. I needed simplicity and accuracy. I was forced to
create my own software.
Cash Control is a very compact program using only a few files
to operate. The program can be configured small enough to handle
all the files and a year of data on a 720k disk. This makes it
useful for users with small systems. The program also has context
selective help by pressing F1 from any field in the program.
A checkbook register should be simple to maintain and understand.
If you are organizing your household accounts or a small business
then the Cash Control is for you.
Rick Engen
Pipedream Software
.pa
1.14
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| Up and Running |
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If all the necessary information was provided in the Setup, the
Cash Control is ready to begin writing checks or entering deposits.
Confirm the Setup Values and the Checkbook Information under the
Exit menu. Also review your Expense, Flag, and Deposit titles to
be sure they are complete.
Some users will want to enter the checks and deposits for the
year to date in order to have and entire years data on the
reports. In this situation type in the checkbook balance on the
first of January before any checks are written. Start entering
checks and deposits in the order they are found in the hand written
checkbook register.
If printed checks are not going to be used, leave the printer
OFF when entering checks. Cash Control will track spending and
create reports from the data entered from the hand printed check
register.
Cash Control assumes that a check is either printed when entered
or hand written. Make sure that checks are properly loaded in
the printer before beginning. When running printed reports be sure
the paper is in the printer and not the checks. It is a good
practice to put the printer Off Line after printing checks. This
will force looking at the printer briefly before other printing is
ordered.
.pa
2.1
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| The Menu System |
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-----------------------------------------------------------------------------
2.1 Selection Keys
Cash Control has a pull down type of menu display. Use the arrow
keys to select the menu headings, and choices. The Up and Down keys
expand a menu box or delete it. The Up and Down keys are used to
select an item within a menu box. The Left and Right arrow keys
move the selected menus left or right.
Press the Enter key on a selected item to activate the item.
2.2 The Help System
Press F1 in the Cash Control for help on a program option or
line entry. The Help System is Context Sensitive so specific
help on data entry is viewed where user input is expected.
2.3 The Escape Key
The Escape key can be pressed from most areas of the program to
return to the main menu display. The Escape will exit without
saving the data record currently in use. The Escape key is not
a normal way to leave a program option.
.pa
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| Checks |
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-----------------------------------------------------------------------------
.pa
3.1
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| Checks |
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| Write a check in the checkbook |
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-----------------------------------------------------------------------------
3.1 The Option Window
This option window is used to confirm information before the
check entry begins. The Next Check Number and date are displayed
to help verify the starting check number in the printer. If a check
is entered out of order the computer may show a different number
as the next check number. Always confirm the check number is
correct.
--------------------------------------
| Write a Check |
--------------------------------------
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| Next Check Number ______ |
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| Date of last entry ______ |
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| (P)rinter On / Off OFF___ |
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| Continue ( Yes / No ) Y_____ |
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--------------------------------------
Press the letter ( P ) to turn the check printing On or Off. press
ing the letter ( P ) again to reverse the status.
Press the letter ( Y ) or the Enter key for Yes to continue entering
a check. The letter ( N ) is used to abort check writing.
.pa
3.2 Check Entry Layout
The Check Entry screen is divided into four main boxes plus a
special box for split account checks.
-------------- ---------------------------------------------
| | | |
| Number | | Pay to the order of |
| | | |
| & | | |
| | | |
| Date | | |
| | | |
| | | |
| | | |
| | | |
| | | |
| Box 1 | | Box 2 |
-------------- ---------------------------------------------
-------------- ---------------------------------------------
| | | |
| | | |
| Amount | | General Information |
| | | |
| & | | |
| | | |
| Account | | Invoice Number Flag |
| | | |
| | | |
| | | Memo |
| | | |
| Box 3 | | Box 4 |
-------------- ---------------------------------------------
---------------------------------------------
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| Split Accounts |
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| Box 5 |
---------------------------------------------
The Up arrow key is used to move back to the first field in a box.
Press the Up arrow again to go back a box. Press the Escape key from
any point in the boxes to abort the check entry and leave without
saving the current record. Press the F1 key for help from any input
field of the entry screen.
.pa
3.3 Box One Setting the Date and Number ( F2 + - )
Use the Plus and Minus keys to change the starting check number.
Please note that there is no error checking in the program to
prevent the same check number being used more than once. The
F2 key will provide a direct input of the checknumber. Use F2
to jump ahead or back in checknumber sequence.
If checks are written out of order an error could result if the
check number does not match the check being written.
Use the Plus and Minus keys to change the date. Press the Enter
key to accept the date on the date line. Press the F1 key of
the date line for other date options. ( + - * / > )
+ = Go ahead one day.
- = Go back one day.
* = Go back one month.
/ = Start at beginning of year.
> = Go forward one month.
Press the Enter key to accept the check number or date and advance
to the next box.
3.4 Box Two Enter the Pay To lines.
To enter an account from the database.
Enter a record number on the Code Line and press the Enter key.
The record data will fill the lines of the box and advance
to the next box.
To select from a list of names and addresses press the F6 key.
Use the arrow keys to highlight the correct name and press the
Enter key to accept the record.
---------------------------------------------
| Code ___ F6 |
| |
| Name _________________________ |
| Address _________________________ |
| City _________________________ |
| State _________________________ |
| Zip Code _________________________ |
| |
| F5 = Save Enter = Continue |
---------------------------------------------
Box 2
.pa
To enter a name and address not in the database.
Press the Enter key on the Code Line with no data on the line.
The cursor will advance to the first line of the window.
Enter the Name, Address, & City information on each line pressing
the Enter key to finish.
The F5 key is used to save the new Name and Address to a record
number for future use. The next time the address is needed press
F6 and select it from the list.
Not pressing the F5 key will result in the Name and Address being
used on the current check but not saved for the future.
Use the Up arrow to return to the Code Line.
Also see The Accounts Receivable Database under the Accounts
menu.
3.5 Box Three Entering the check amount and account.
Enter the dollar amount of the check. Do not use any punctuation
like commas or dollar sign in the entry. A decimal point must
be used.
(Example) Enter $10,000.00 as 10000.00
Press the Enter key to advance.
Enter an account number to expense the check to. Press F6 to view
a list of Expense Accounts. Use the arrow keys to select the
correct account and press the Enter key.
To split the check into six different accounts press the Enter
key to bypass the account at this time. The Split Entry screen
will come up after the box 4 entry is complete.
3.6 Box Four Entering general check information.
A field is provided to store an Invoice number and Memo. The
information is viewed again by viewing the single check.
Any information will store on the Invoice and memo fields.
An entry on the invoice line will print on the check.
.pa
The Flag Account is used to identify checks with a common
factor. Press F6 to pick from a list of Flag Accounts or
enter the flag to the field and press the Enter key.
Example ( Assume the user installed cities for each Flag letter.)
Two checks written to the Holiday Inn. Both are
expensed to an account number for travel. One check
could flag to ( C ) for Chicago and the other to
( M ) for Minneapolis. The user could then generate a
report of all the C or M flags to view expenses
related to the specific cities.
3.7 Box Five Entering Split Accounts
The fifth box for split accounts writes over the general
information box after box four is complete and only if
no account number was given in box three. The split allows
the amount to be divided across six separate accounts.
Enter an account number and press the Enter key.
Press F6 to select from a list of accounts.
Enter the dollar amount for each split.
The total amount of the splits is checked against the amount
of the check and an error box will display if the amounts do
not add up correctly.
3.8 Status Window
Select one of the function key options. An F key must be pressed
to continue from here.
--------------------------------------
| |
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| F5 Do another check. |
| |
| F10 Exit to Main Menu. |
| |
| F2 Abort the check ... |
| |
| F3 ReEnter the check. |
| |
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| F7 F8 Printer On / Off |
--------------------------------------
If the printer is ON the check is printed when F5 or F10
are pressed.
If the check should be printed and the printer was not turned
ON at the beginning, Press the F7 and F8 keys to switch the printer
status. Press F5 or F10 to resume the program.
.pa
3.9
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| Checks |
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| Edit a check in the checkbook |
| |
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-----------------------------------------------------------------------------
3.9 Locating the check.
A check is located by check number or record number. Enter the
check number or advance to record number by pressing the Enter
key.
In a situation where the same number was entered twice, it is
necessary to locate the incorrect entry by record number.
A listing of check record numbers is provided in the Reports
menu.
3.10 Changing date or number.
Use the Plus and Minus keys to change the date or number. Press
the Enter key after each to confirm the change.
3.11 Making changes.
Editing a check involves the same steps as writing a new check.
View the section on Writing a check for further instructions.
The Edit screen will present the data as it was entered previously.
Press the Enter key to advance through the fields. Use the arrow
keys to edit parts of a data line or retype the line.
Press the Enter key to continue to the end of the editing. Do not
use Escape to exit or the changes are lost.
3.12 Force the reprint of a check.
The check may be reprinted after the final field of the check edit.
This feature was added to allow for the human error of not having
the printer turned on. Forcing a reprint assumes that the check
was added to the checkbook as a hand written entry or the printing
feature was not turned on.
.pa
3.13
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| Checks |
| |
| Debit or Debit Card Transaction |
| |
| |
-----------------------------------------------------------------------------
3.13 Why When Where
The Debit is used to subtract money from the account without
using a check. Most checking accounts pay a service charge to
the bank. The charge is usually subtracted from your monthly
statement. In order to balance the checkbook it is necessary
to subtract the money from the computer account to match the
banks records.
The Debit is also used to enter a purchase using a Debit type
credit card. The Debit card takes cash directly from the account
without using a check.
The debit is also used to adjust the balance for NSF check
returns. The account is debited when the check returns and credited
after collection.
3.14 Editing a debit.
The debit is located by record number. A listing of the
checkbook by record number is located in the reports menu.
Find the record number for the debit entry and use the Edit
Check or Debit option under Checks, to edit the debit.
3.15
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| Checks |
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| Balance the Checkbook Statement |
| |
| |
-----------------------------------------------------------------------------
3.15 Organize the Statement
To reconcile the checking account balance with the bank statement,
it is easier if you arrange the checks in numerical order. The
Deposits are arranged by date. Any Service Charges is Debited from
the account. Any Interest paid to the account is added in as a credit
to the account.
.pa
3.16 Using the Balance Program.
Make any debits such as service charge, or credits like interest
before you enter the balance program.
Select the Balance the Checkbook under the Checks menu. An option
box will confirm the selection. Enter the letter ( Y ) = Yes ) to
continue to the balance program.
The balance program begins at the first page of the checkbook.
Use the PgDn key to page forward. Use the PgUp key to page backward.
View the screens as you page down to your first statement item.
Any outstanding item found earlier than your fist statement item
could result in the checkbook not balancing.
The Up and Down arrow keys move the small arrow on the screen
next to each check or deposit.
Press the Enter key to toggle the check status Cleared or
Outstanding. Reverse the status by placing the small arrow
on the item and pressing Enter.
Clear all the items on a page with the checks and deposits returned
from the bank.
Use the Escape key to balance the checkbook. A Balance window
will display the Checkbook Balance along with other information.
3.17 Special Considerations
The Balance Window also has two features to help find an error
in the checkbook. Press F10 to find out how much the checkbook
is long or short. Enter the balance shown on the bank statement
and the amount you are off will be calculated.
The F2 Reports option will display or print a list of the Cleared
or Outstanding check items. The reports are useful for finding
the item that was accidentaly cleared or not cleared.
If the balance does not agree, leave the Balance program to make
any debit or credit corrections necessary. Run the Balance program
again to match the correct balance.
Please view the Appendix for information on End of Year processing.
.pa
-----------------------------------------------------------------------------
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| Deposits |
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-----------------------------------------------------------------------------
.pa
4.1
-----------------------------------------------------------------------------
| Deposits |
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| Entering a Deposit or Credit to the Account |
| |
| |
-----------------------------------------------------------------------------
4.1 Entering a Deposit or Credit.
Select the Deposit option from the main menu. Enter the first
option for making a Deposit or Credit.
Use the Left and Right arrow keys to toggle between Deposit
or Credit. Press the Enter key on the highlighted item. ( <- -> )
4.2 Setting the Date.
Use the Plus and Minus keys to adjust the date of the deposit
or credit. Press the Enter key on the selected date.
+ = Go ahead one day.
- = Go back one day.
* = Go back one month.
/ = Start at beginning of year.
> = Go forward one month.
4.3 Amount and Account.
Enter the gross amount of the deposit on the Deposit line.
Press F6 to select a Deposit account or type the account number
and press the Enter key.
4.4 The Budget Accounts.
Enter the amount, to subtract and save from the gross Deposit amount,
on each of the four budget lines.
After the last budget entry the net total deposit after deductions
is displayed.
Press the Up Arrow to move back up the screen if changes are
required.
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4.5 The Option Box.
Press Enter key after the final field to exit to an option box.
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| |
| |
| F5 Do another deposit. |
| |
| F10 Exit to Main Menu. |
| |
| F2 Abort the deposit. |
| |
| F3 ReEnter this deposit. |
| |
| |
| |
| |
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A function key is used to continue. Press F5 to do another deposit.
Press F10 to save and exit to the main menu. The F2 option will
exit to the main menu without saving data. The F3 option sends you
back to enter the last deposit again.
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4.6
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| Deposits |
| |
| Edit a Deposit or Credit |
| |
| |
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4.6 Enter the search date.
Use the Plus and Minus keys to adjust the date to the desired
deposit date. Press the Enter key when the search date is correct.
4.7 Alter the deposit date.
Use the Plus and Minus keys to alter the deposit date previously
entered. Press the Enter key when the date is correct.
4.8 Making Changes.
Press the Enter key to advance down the Deposit screen. Make any
changes to each line.
4.9 Special Considerations.
Any corrections made to a deposit will affect the declining balance
from the edit item to the end of the checkbook. Please confirm
there is an error before making changes.
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4.10
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| Deposits |
| |
| Transfer from Budget to Main Account |
| |
| |
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4.10 Why When Where
Cash Control has four budget accounts. The Budget Accounts are
used to set aside cash for large payments that come due. I like
to set aside a little cash from each deposit to make it easier to
pay large payments when they are due. Some examples are...
Business Budget
IRS Personal Estimate of Income Tax.
Sales Tax collected and due quarterly.
Employee Withholding due quarterly.
Service Charges for Visa / Mastercard.
Home Budget
The house payment or rent.
The car, camper, or boat payment.
All the insurance premiums.
The credit card debt.
The program is limited to four Budget Accounts. More than four
accounts makes managing the remaining cash very limited.
The general idea of the budget is to set aside for larger and
not so regular expenses.
Using the house payment as an example, budget half of the payment
out of the middle of the month check. Then budget again out of the
end of the month check. When the payment is due, transfer the amount
budgeted and make the payment. Likewise longer term budgeting requires
taking some from each pay check and saving for the expense.
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4.11 Making the transfer.
Select the Transfer Budget Accounts from the Deposits menu.
The four Account totals and a description of each are displayed
with lines under the totals.
Enter a Dollar amount to subtract from the account for each
of the four accounts. Press the Enter key after each entry.
A line entry is automatically made to the check register
indicating that a transfer was made and the total amount. The
Budget and Deposit Report will also contain a line entry to
show the amounts taken from each account.
4.12 Viewing the results.
Select the Deposit and Budget Amounts under the Reports menu to
view the transfers.
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